In clinical research, how you kick things off can shape the success of your entire study. That’s why investigator meetings are more than a formality; they’re a strategic opportunity to train site teams, foster engagement, and ensure inspection readiness right from the start.
Our Scout Meetings team doesn't do check-the-box meetings. We design experiences that connect sponsors and sites, deliver meaningful protocol-specific training, and set a confident tone for the study ahead.
Sponsors know that a well-prepared site can make or break a trial. But too often, investigator meetings are packed with information but light on actual understanding. Site teams leave overwhelmed, under-supported, or unclear on key expectations.
Scout Meetings fixes that. We turn meetings into moments of alignment—delivering training that’s:
Tailored to the protocol
Designed for each site role
Delivered with clarity and care
Whether in-person, virtual, or on demand, we keep content engaging and relevant. That means investigators get what they need, coordinators get what they need, and the whole team walks away confident in their next steps.
From regional face-to-face IMs to global virtual launches, Scout Meetings offers flexible, scalable delivery across formats and geographies. We’ve managed clinical trial meetings on every continent (yes, even that one)—and we know how to adjust for culture, language, and local nuances without losing consistency.
We offer:
Live, virtual, hybrid, and on-demand meeting support
Protocol-specific, GCP, and rater training
Tailored content development by role and region
Pre-meeting engagement and post-meeting follow-up strategies
Full logistics support including translation, AV, tech rehearsal, and materials coordination
Want to dig deeper? Explore 10 tactical ways to elevate your investigator meetings.
We help sponsors shape their meeting content into focused, protocol-specific sessions that meet the needs of different site roles, without overwhelming anyone. Whether we’re consulting on slides, refining agendas, or planning breakout discussions, we ensure that what’s presented is purposeful, digestible, and engaging.
And with centralized training record management, your team benefits from:
Clear visibility into site attendance and completion
Audit-ready logs and documentation
Tools that support training compliance tracking and reporting
What happens after your meeting ends is just as important as what happens during it. We help you maintain momentum with site-facing tools, follow-up communications, refresher modules, and ongoing virtual support.
As a result, sites feel supported, informed, and ready to perform.
Scout Meetings helps you:
Drive protocol-specific knowledge transfer
Increase site confidence and retention
Ensure training compliance and inspection readiness
Deliver meetings at scale, without sacrificing quality or human touch
Whether you’re planning your kickoff or fine-tuning your study midstream, we’re your partner in site-facing training and meeting excellence.
Ready to learn more? Let's plan a meeting!